GAAR is seeking an exceptional individual to join our team that will interact with our membership as well as event rentals and coordination. 

For further details, click the link below to access the description on LinkedIn or contact Nick Fowler, SHRM-CP & CFO at nick@gaar.com.

Events & Programs Administrator

Full Time, On-site

Traits of an ideal candidate include detailed, customer-driven, quality work, accuracy, conscientious, friendly, considerate, cooperative.

The Role:

The Events and Programs Administrator manages events at the GAAR Event Center, overseeing all aspects of scheduling, planning, logistics, execution, and customer service. You will maintain the events calendar and provide reports on facility usage. Additionally, this role involves marketing the Association's event and meeting facility to potential clients for non-Association events, enhancing its overall performance and appeal.

Who You Are:

You are an extremely organized, detail-oriented, self-motivated, and results-driven professional. You are excellent at building rapport, listening to the needs of others, and identifying solutions. You can work within established guidelines and enact systems as required, but are also able to create, refine and implement new systems as well. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work, and your ability to serve others. You are eager to join a stellar organization of people, and the thought of a fast-paced role where no two days are alike energizes you. You bring a cache of contacts, experience, and expertise to create and optimize revenues from GAAR’s event and meeting spaces.

Responsibilities:

• Point of contact for Association space rentals. Interact and interface with potential clients and act as the primary resource from contract negotiation through the rental’s conclusion.
• Deliver outstanding customer service to both member and non-member renters utilizing the space.
• Plan and maintain the full event calendar for GAAR-specific and non-Association events; create and manage all aspects of events, including calendaring, timelines, programs, budgets, and task lists.
• Collaborate with staff and leadership, oversee the scheduling, planning and execution of Association events and classes.
• Execute rental agreements, adhering to local laws, rules and regulations pertaining to private event space rentals.
• Maintain contracts with venues, caterers, entertainment, speakers, and other vendors as needed.
• Develop, maintain, and actively market promotional materials for the Association’s event and meeting spaces, while organizing and collaborating with the Communications Team on promotion, graphic design, production, and printing.
• Lead the set-up, take down and clean-up efforts for on-site events and classes, including room layouts and seating arrangements.
• Design and implement floor plans, coordinate audio/visual requirements, manage all event logistics, and lead the setup, takedown, and cleanup for on-site events and classes, including room layouts and seating arrangements.
• Manage and maintain comprehensive records to track rental revenues, member usage, and overall traffic through the Event Center.
• Correspond with renters prior to events with event-specific and pertinent information, as well as create post-event surveys and follow up for metrics and reporting to leadership.
• Be present at events and routinely check in with renters to ensure their needs are met, including availability during occasional mornings, evenings, and weekends.
• Stocks, maintains and orders supplies, both office and kitchen, to ensure adequate stock while ensuring costs remain within budgeted.

For a full job description, access LinkedIn:  https://www.linkedin.com/jobs/view/4044996706/

The Greater Albuquerque Association of REALTORS® (GAAR) represents the growing region of Central New Mexico, which includes Bernalillo, Valencia, Sandoval, Torrance, parts of Socorro and Santa Fe Counties, and is recognized as the leading provider of real estate information services and data in New Mexico. Learn more at www.gaar.com.